TOOL LIBRARY / FINANCE & ACCOUNTING
QuickBooks Online
Runs small-business bookkeeping, invoicing, bills, bank reconciliation, and financial reporting in the browser.
What it is
QuickBooks Online is a cloud accounting system for small and midsize businesses. Plans add users, permissions, reporting, budgets, project tracking, and workflow controls, while payments, payroll, tax, and live bookkeeping are separate services.
Ways to use it
Ideas from real executive operations work. Take the ones that fit.
- Issue customer invoices and record the payments received against them.
- Enter vendor bills and route them through the company's approval process before payment.
- Reconcile bank and credit-card activity against statements and source documents.
- Track budgets, projects, classes, or locations when the selected plan supports them.
- Prepare monthly financial statements and share the reviewed books with the accountant.
Our take
QuickBooks Online is a practical default when the company and its outside accountant need a widely supported shared ledger. Agree on user access, the chart of accounts, reconciliation ownership, and the monthly close process before adding payment or automation features.